Your students in top shape, your business too

TopShape is a complete platform for personal trainers to manage clients, workouts, check-ins, and payments in one place, with separate apps for the coach (web portal) and the client (iOS and Android). The coach creates each client's account — clients don't sign up on their own — builds workouts from a library of over 1,500 exercises with demo GIFs, sets up weekly check-ins with progress photos, and tracks everything from one dashboard. The client gets the day's workout ready to go in their own app, with a rest timer and automatic set logging. There's a free plan for up to 3 clients, no credit card required, and a Pro plan ($14.90/month, or R$29.90/month in Brazil) with no client or workout limits.

TopShape has two plans: Free costs $0 and includes up to 3 clients and 5 workouts per client, with the client app included and no credit card required. The Pro plan costs $14.90/month (R$29.90/month in Brazil) and unlocks unlimited clients and workouts, reusable global workout templates, and payment tracking, which lets the coach record each client's monthly payment and keep their finances organized right inside the portal. There's no setup fee and no long-term contract — a coach can start on Free and move to Pro once their client count grows past the free limit. Pricing is the same across the coach portal and client app, since clients use the app at no extra cost within whatever plan their coach is on.

Yes — TopShape has a permanent free plan, no credit card required to start. On the Free plan, a coach can add up to 3 clients, with up to 5 workouts per client, and the client app (iOS and Android) is included at no extra cost. That's enough for a coach to fully test the platform with a small group before deciding on Pro. Once client or workout count grows past that limit, the coach can upgrade to Pro ($14.90/month, or R$29.90/month in Brazil), which unlocks unlimited clients and workouts, reusable global workout templates, and payment tracking. There's no trial period that expires — Free stays free indefinitely within the 3-client, 5-workout limit, with no time pressure to upgrade.

The weekly check-in is how a client reports progress to their coach directly through the app, without a spreadsheet or a separate message. The coach sets the check-in frequency and questions from the portal — including a progress photo — and the client gets a reminder and answers right in the app, week after week. Answers and photos are organized by date in the coach's portal, building a visual and numeric progress history for each client over time. Because the check-in is configurable by the coach, each one can tailor the questions to their own coaching method instead of a fixed generic form. It also makes the coach-client conversation easier: instead of asking "how's it going?", the coach already sees the data and photo before replying.

Yes — the client app is offline-first, meaning the entire workout experience works without an internet connection. A client can see the day's workout and log sets, weights, and rest time even in a gym with no wifi or mobile signal. As soon as the phone reconnects, the app automatically syncs everything logged offline with the coach's portal, with no manual action needed from the client. This avoids the most common problem with competing workout apps, which freeze or lose data when the connection drops mid-workout. The coach's portal (used in a browser) normally needs internet, since it's a management tool rather than the workout-execution tool itself — but the client's experience, which is where an unstable connection hurts most, works end-to-end offline.

TopShape's exercise library has over 1,500 exercises, each with a demo GIF showing correct form, plus muscle group, required equipment, and step-by-step instructions. The coach uses this library to build workouts, choosing exercises and setting sets, weight, and rest time for each one; the client sees the same GIF while executing the workout in the app, which helps keep form correct even without the coach present at the gym. The library covers the main muscle groups and equipment types (bodyweight, dumbbells, machines, barbells, bands), so it works for both a full-gym program and a minimal-equipment home workout. Since the library is shared across every coach on the platform, there's no need to add exercises one by one manually — a coach's actual work is choosing the right combination of exercises for each client, not building the content from scratch.

Yes — the client app is available on both iPhone (iOS) and Android, with the same experience on either platform. The coach, meanwhile, uses TopShape's web portal, which works in any browser — desktop or mobile — with no separate app to install; just open the portal link and log in. That split is intentional: clients train through the app (built for quick use inside the gym, with camera access for check-ins and notifications), and coaches manage through the portal (built for a wide view of every client at once, more comfortable on a bigger screen). The client app is also available in Portuguese and English, with the language automatically detected from the phone's system language — no manual switch needed in settings.

Yes — alongside strength workouts, TopShape has dedicated cardio session tracking, including running, cycling, and HIIT. Each cardio session logs duration, distance, average pace, and calories, with tags that identify the session type (for example, HIIT or a warm-up before a strength workout). A coach can prescribe cardio alongside strength training within the same program, and the client logs the session through the app just like they log a strength workout's sets. On the coach's dashboard, weekly frequency and total cardio time show up alongside strength data, giving a full picture of a client's fitness — not just how much weight they're lifting, but their cardiovascular capacity over time too. That's especially useful for coaches working with clients focused on weight loss or general fitness, not just hypertrophy.

For most coaches currently using a spreadsheet (Excel, Google Sheets) to build workouts and track clients, yes — TopShape replaces the spreadsheet and solves its main problems: clients see a formatted workout with a demo GIF for each exercise right in the app, instead of a table with no visual context; weight and set logging happens automatically as the client trains, so the coach never has to copy data over by hand afterward; and progress history is organized automatically by client and by exercise, with no broken formula or lost tab. The core difference is that a spreadsheet is passive — it only stores whatever someone types into it — while TopShape is active: the app guides the client through the workout with a rest timer and real-time logging, and the portal updates progress automatically as the client trains, with no extra manual work from the coach after building the workout once.

No — today TopShape's Pro plan has a payment tracking feature that lets a coach mark when each client has paid their monthly fee and keep their finances organized right in the portal, but it's not an automatic billing gateway that charges the client directly. The coach still gets paid through whatever channel they already use (bank transfer, card, cash), and just logs in TopShape that a given month was paid — which already solves the problem of losing track of who paid and who didn't, but the actual charge is still manual. This distinction matters for anyone evaluating the platform expecting an automatic recurring-billing system: TopShape organizes a coach's financial tracking with their clients, but actually charging and collecting the money still happens outside the platform, through the coach.